Detailed Fitness Requirements & Terrain

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Cancellation Policy

We put a lot of care into planning intimate, high-quality workshop experiences. Because our group sizes are small and significant logistical planning begins well in advance, we must adhere to a firm cancellation policy. We strongly encourage you to purchase trip insurance to protect your investment should unforeseen circumstances arise.

• Initial Payment: An initial payment is required to secure your spot in the workshop.
• Cancellation More Than 90 Days Out: If you need to cancel your registration more than 90 days before the workshop start date, we will refund your initial payment, minus a $100 administration fee.
• Cancellation Between 60 and 90 Days Out: If you cancel fewer than 90 days but more than 60 days before the workshop start date, your initial payment becomes non-refundable. However, should we successfully fill your spot from a waiting list or new registration, we will refund your initial payment, minus a 5% payment processing fee.
• Automatic Final Balance Payment: The remaining balance for the workshop will be automatically charged to the card used for the initial payment 60 days prior to the workshop start date. We will send a courtesy reminder email a few days before this charge occurs. It is your responsibility to ensure your payment information is up-to-date. If you need to use a different card for the final payment, please contact us well before the 60-day deadline.
• Cancellation Within 60 Days (After Automatic Final Payment): If you cancel fewer than 60 days before the workshop start date, after the final balance has been automatically charged, all payments made (initial payment and final balance) are non-refundable. This is why we strongly recommend trip insurance. However, should we successfully fill your spot from a waiting list or new registration, we will refund your total payments, minus a 5% payment processing fee. We will make a reasonable effort to fill the spot but cannot guarantee it, especially close to the start date.
• Process & Policy Understanding: All cancellation requests must be submitted in writing via email or US mail. Please understand that this policy applies regardless of the reason for cancellation, including medical emergencies, travel disruptions, or other unforeseen circumstances. There are no exceptions.
• Trip Insurance is Highly Recommended: Again, to safeguard against unexpected events (personal/family emergencies, illness, travel delays, etc.) that might prevent you from attending, we strongly recommend purchasing trip cancellation and interruption insurance. This can help cover your workshop fees and travel expenses should you need to cancel within the non-refundable period. These are just suggestions, and we have no affiliation with them, but you might consider providers like TravelGuard, World Nomads, or Allianz Travel. Please research plans carefully to ensure they meet your needs.
• Workshop Cancellation by Exploring Exposure: We reserve the right to cancel a workshop if the minimum participant enrollment is not met or due to other unforeseen circumstances (e.g., leader illness, park closures). If we must cancel a workshop, you will be notified as soon as possible and offered the choice of transferring your registration and payments to a future workshop or receiving a full refund of all payments made directly to Exploring Exposure. Exploring Exposure is not liable for any other expenses you may have incurred, such as airfare, lodging, or rental cars. Trip insurance can often cover these associated costs in case of workshop cancellation by us, providing another reason for its purchase.